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Industry leaders such as Master Lock® and Valvoline® rely on Honeycomb Archive™ every day for the management and distribution of their brand related digital assets to thousands of users from all over the world.





Ask An Expert - Digital Asset Management

Every day Quick Square receives calls and emails from companies that are in the process of researching and evaluating digital asset management systems. While many of these questions are from prospective clients that are trying to ascertain if Honeycomb Archive is the right fit for them, our response is to provide feedback that will genuinely aid in the digital asset management evaluation process. We recognize that our solution fits a particular niche. We find that people are pleasantly surprised by our input and answers to their questions, especially when it involves directing them to alternate software or services that may be a better fit with their needs when our solution is not right for them.

Matt Yerkes founded the company in 2001 as an industry pioneer providing an entirely web based digital asset management solution. Throughout his career Matt has provided consulting for, and managed, dozens of digital asset management implementations for mid to large size organizations. Keeping up on various competing & complementary systems and related web technologies is critical; Matt dedicates time regularly to making sure he is knowledgeable and current. This experience can help to identify systems that are the right fit for your company and assist with the efficient deployment of a solution

Please use the four part digital asset management questionnaire below to “Ask An Expert”. It is not required to answer all of the questions, however, the more information you provide will allow for a more complete discussion of your needs.

Contact Info
Name:
Company:
Email:
Phone:
Address:
City:
State:
ZIP:
Your Question:

User Questions
USER LOCATION
 
 
Users that need media access are located
Single Computer Only: Only myself - need a solution to manage my media. No other users need access.
Local Network: Within our corporate office or department. Only users on our local network. Internet access to media files is not essential
Everywhere: Universal web access is essential. Our users are located in various parts of the country/world

NUMBER OF USERS
 
 
How many users will need access to your system to browse/search/download media ?

1-10   11-30   31-100   101+

NUMBER OF
ADMINISTRATORS
 
 
How many users will need access to your system to administer/load media ?

1-10   11-30   31-100   101 +

ACCESS CONTROL
 
 
Will different groups of users have different access levels to your media system? (i.e. some images are accessible to certain groups and not accessible to other groups)

  yes   no   LDAP or Single Sign On
 
Will your system require a user to enter a password to login to browse, search and download media ?

  yes   no

Media Questions


MEDIA TYPES
 
 
Primary need is to manage
Images Audio Video PDF Word Excel Other

MEDIA ASSOCIATED DATA
 
 
Do you need to manage other data associated to your media:

Keywords Descriptions Product Attributes
      (size/color/etc)

NUMBER OF FILES
 
 
What is a rough estimate of the number of media files that you need to manage ?

500   2500   5000   10,000   10,000+

FILE FORMATS
 
 
What is the primary file format for your existing photos ?

.tif   .jpg   .psd   Other (please specify)   

SERVER
 
 
The type of solution you would you prefer is:

fully hosted by vendor
hosted internally

STORAGE NEEDED
 
 
My media storage requirements are approximately

  100Mb-1Gb   1-5Gb   5-20Gb   20-50Gb
  50-100Gb   100Gb-1Tb   Multiple Tbs

System Questions


BRANDING
 
 
Does your media management system interface need to be tailored to match your corporate brand? (look like your other websites)
yesno

CUSTOMIZATION
 
 
Do you want the flexibility for your media management system to be customizable to accommodate specific functionality/programming requirements for our organization?

yes no

LOADING CONTENT
 
 
Do you need help with the overall setup of your system including the organization and loading of your media ?

yes no

INITIAL BUDGET
 
 
Our initial budget allows for a single upfront purchase of all required software, hardware and implementation expenses in the amount of:


ONGOING BUDGET
 
 
Our budget allows for the ongoing costs of maintenance, support, server hosting and upgrades in the amount of:


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